Registration & Hotel

For information about registration and hotel accommodation please contact:


O.I.C srl
Viale G. Matteotti, 7
50121 Florence, Italy
Phone +39 055 50351
Fax + 39 055 5035 230 
registrationpg@oic.it

Registration

How to register

Online registrations and hotel reservations are strongly recommended. Applications can be submitted also through the PDF registration form that should be sent to the Organizing Secretariat OIC by e-mail registrationpg@oic.it, or by fax (+39 055 5035230), together with the copy of the payment.

Download the Registration form in PDF format or use the online system to apply.
Download Registration Form Online Registration Form

Registration Information

The latest date for pre-registration is 28 August 2017. After this date only on-site registration will be possible.

Advance registrations are preferred in order to facilitate planning of the scientific sessions and social events of the congress. On-site registration is strongly discouraged and availability for social events could not be guaranteed.

Registration fees are in Euro (VAT included).

FEES (VAT included) "EARLY BIRD by 12 March 2017" "REGULAR By 30 June 2017" "AFTER 30 June and ON-SITE "
Participant € 600,00 € 650,00 € 750,00
Resident € 250,00 € 300,00 € 400,00
Accompanying person * € 110,00 € 130,00 € 160,00
"Congress Dinner - 13 September First come first served basis" € 80,00 € 100,00 € 120,00
"BORROMEAN ISLANDS - Half day tour (AM) 11 September **" € 85,00
"GRAND TOUR MILAN - Half day tour (PM) OPTION 1 – Guided walking tour of Milan 12 September" € 65,00
"GRAND TOUR MILAN - Half day tour (PM) OPTION 2 – Guided walking tour of Milan + Guided visit to The Last Supper 12 September" € 80,00
"GRAND TOUR MILAN - Half day tour (PM) OPTIONAL DINNER IN MILAN 12 September ***" € 60,00
"Shuttle Bus on 10 September **** Time Schedule: hrs 11.00 / 14.00 / 18.00" € 35,00
"Shuttle Bus on 14 September ***** Time Schedule: hrs 7.00 / 14.00 / 17.00" € 35,00

* Accompanying person fee includes: welcome cocktail and half day tour on 11 September.
** The Tour of the Borromean Islands is included in the accompanying person fee. Extra requests will be managed according to availability at the overmentioned cost.
*** This Dinner can be reserved only together with Grand Tour Milan Option 1 or Option 2.
**** Price per person, from Malpensa Airport to Congress Venue. The service will be confirmed with a minimum of 25 people.
***** Price per person, From the Congress Venue to Malpensa Airport. The service will be confirmed with a minimum of 25 people.

Please note that tours’ prices are based on a minimum of 25 participants.

Further details about accompanying person fee, tours and shuttle buses are available on the Social Program section.

Participant and Resident registration fees include:

  • Access to the scientific sessions
  • Access to the catering and exhibition area
  • Congress bag
  • Certificate of participation
  • Personal name badge
  • Program
  • Coffee breaks according to program and snack lunches on 11 and 13 September
  • Box lunch on 12 September
  • Welcome Reception on 10 September

Cancellations and Refunds

Cancellations of registrations must be made in writing to OIC srl either by fax +39 055 5035230 or e-mail registrationpg@oic.it.

For cancellations received by 14 June 2017 the paid amount will be refunded with a deduction of 70% as penalty charge. No refund will be made for cancellations received after the indicated deadline; authorised refunds will be processed after the Congress.

Hotel Accommodation

All requests of accommodation must be addressed to:


O.I.C srl
Viale G. Matteotti, 7
50121 Florence, Italy
Tel. +39 055 50351
Fax +39 5053230
registrationpg@oic.it

Hotel booking will be confirmed on a “first come – first served basis”. Attendees are recommended to reserve hotel accommodation as soon as possible; in order to avoid any disappointment early bookings are recommended (phone reservations are not accepted).

The indicated room/night rates and availabilities are only applicable for reservations received by 31 March 2017 at the latest, after this date the Organizing Secretariat OIC can not guarantee any reservation even though all efforts will be made to satisfy the requests upon availability.

Participants may proceed with the on-line reservation system CLICKING HERE
 
The indicate rates are in Euro, per room per night and include breakfast, VAT and service.

Handling fee of € 25,00 will be applied for each room reserved.

4 stelle Single Occupancy Double Occupancy
AtaHotel Varese € 105,00 € 120,00

Agencies or companies in need for group reservations follow a dedicated procedure by contacting the Organizing Secretariat OIC directly.

Cancellations and Refunds

Any change or cancellation of hotel reservations must be made in writing to OIC srl either by fax +39 055 5035230 or e-mail registrationpg@oic.it

For individual hotel reservations the paid amounts will be refunded as follows:

  • Within 10 April 2017: only € 25,00 will be withheld for administrative charge
  • Within 30 June 2017: the paid deposit will be withheld as penalty charge
  • Within 30 July 2017: the paid amount will be refunded with a deduction of 70% as penalty charge.
  • After 30 July 2017: no refund will be made for cancellations or last minute changes. 
  • No-shows /late cancellations and early departures: 100% of the foreseen total amount will be withheld as penalty charge.

The above cancellation policy applies to individual bookings only. For group reservations a different policy will be applied and will be stated in the room reservation contract.

LIABILITY DISCLAIMER

Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement or waiving of fees can be made.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, OIC shall be entitled to cancel or modify the dates of the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change.

All delegates are urged to take personal travel insurance.

OIC will not be liable for any theft or damage to property and/or persons caused on site during the Congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of OIC.
OIC shall not be held responsible in the event of poisoning or food intoxication during the Event.

Payment

Terms of payment

Please note that registrations and hotel reservations can not be processed without payment. You may pay by credit card or bank transfer (see details below). We strongly encourage on-line registrations (credit card payments only).
You can choose from the following payment methods:

Credit cards The following credit cards are accepted American Express, VISA, MasterCard
Bank transfer (not available for online applications) Account name
Bank name
Bank Address
IBAN
SWIFT code
OIC srl
Cassa di Risparmio di Firenze, Ag. 1
Viale Matteotti 20r, 50132 Florence, Italy
IT39S0616002801000010628C00
CRFiiT3F
Charges Bank transfers must not involve charges for the recipient
Important information Please indicate your name / surname and PG2017  as reference on your payment so that we can identify you for confirmation